Perth Mining Suppliers’
Admin Runs Itself.
The Audit Trail Covers the Director.
When WorkSafe pulls the register or a BHP auditor asks for proof, the timestamped record is already there — actor, time and Award clause on every approval. The due-diligence trail the director needs now s.327A makes wage theft criminal and WHS (Mines) Regs 2022 puts plant, procedures and incidents on the officer personally.
All 17 AI agents now live — including the new AI voice interviewer that greets candidates at 9pm Friday in an Australian voice. Recruitment to invoicing, end-to-end. Built for Perth suppliers $10M–$50M selling into BHP, Rio, FMG, Roy Hill, FQM.
Receipt ladder: $97K FIFO alone → $145K–$190K + Doc Control + Timesheet → $555K–$1.1M+ full suite.
12 Dec 2025 — the Saturday penalty tier changed. My Excel formula didn’t.s.327A is live: wage theft is criminal now. The director signs it off, not the bookkeeper.One stale formula × 50 workers × 26 fortnights — director on the hook for $1.65M.
— Perth labour-hire owner, $28M revenue, 95 contractors
Hear the AI voice interviewer
10-sec sampleOr clone your recruiter's voice. Six AU-leaning presets ship by default.
AGENT #17·AI VOICE INTERVIEWER LIVE
10 questions. Instant fit check.
Perth-based•WA mine sites•Start in days•$555K–$1.1M+ receipt from killing admin•WHS + s.327A audit trail•One system. Yours.
Or book a 30-min consult · call 08 6244 7100 (9–5 WST) · Skip to the 30-day free trial · See live demos
Our customers ship into these miners
DrilLedger is not a vendor to the miners — our customers (Perth suppliers, $10M–$50M) are.
Agent #17 — Talent Engage. The last of 17 just went live.
The AI voice interviewer greets your 9pm-Friday operator in an Australian voice. Recruiter calls the top 10% on Monday — not 200 voicemails on Tuesday.
What the candidate hears
Pick a voice. 10-second sample plays right here.
Prefer to type? Type instead — same screen, in chat.
Same questions, same knockout rules, same scoring, same recruiter inbox. Best for quiet workplaces or slow signal. Candidates can switch surface mid-conversation.
Compliance built in: live careers pages show an automated-decision-making disclosure (Australian Privacy Act 2026 §27) and a 30-second consent gate before any audio is captured.
Receipt · recovered admin labour
Labour-hire entry
Agent #17 Talent Engage + Agent #1 FIFO Mobilisation. The wedge into the suite.
$157K–$229K/year
Full 17-agent suite
FastTrack360 + Altora + Microsoft 365 fully replaced. One system, yours.
$555K–$1.1M+/year
One login. One audit trail. One CFO line item. One system, yours.
AU voice 24/7
Marin / Cedar answer at 9pm Friday in 2 seconds.
Server-side knockout
RTW, FIFO, tickets evaluated before the LLM. Can’t be hallucinated.
One click into Agent #1
DAS, PEM, White Card, 21-item checklist seeded. Zero re-key.
One system, yours
Replaces the Seek-and-screen drag first; FastTrack360 + Altora + M365 follow.
Start at $97K. Climb to $555K–$1.1M+.
Every agent ships with its own receipt. The receipts compound. Three agents already cover what a $20M Perth supplier loses to portal re-keying and stale Saturday penalty formulas in a single year.
$97K–$109K
per year
Entry receipt
Agent #1 FIFO Mobilisation, standalone
Gate rejections prevented, FIFO booked across 14 WA routes, 21-item starter checklist. Half a $97/hour PM back.
$145K–$190K
per year
Three-agent stack
Agents #1 + #2 + #3
FIFO + Document Control (Pegasus/Enable/Workflow/Avetta) + Timesheet (MA000011 with the 12 Dec 2025 Saturday tier baked in).
$555K–$1.1M+
per year
Full suite — ROI
All 17 agents live
Recruitment to invoicing, end-to-end. Replaces Seek + FastTrack360 + Altora + Microsoft 365. One CFO line item instead of four.
Recovered admin labour, not a subscription cost.
The stack DrilLedger replaces
One CFO line item instead of four.
Same hires, same timesheets, same compliance — without four logins, four audit trails, and four invoices the bookkeeper has to reconcile.
Full agent-function map · see the labour-hire brief for the row-by-row replacement table.
Problems Worth $500K+ to Solve
Real problems from Perth mining suppliers. Each one has a working solution. Each item burns capacity you already pay for twice — billable hours and leadership time rerouted into spreadsheets, tickets and rework instead of delivery.
8 Hours Every Fortnight on Timesheets
“Chase labour hire timesheets, manually enter Xero. 8 hours every fortnight. Grid costs $2,000/month, doesn't fix it.”
6 Trucks with Starlink, Zero Predictive Maintenance
“Our 6 trucks have Starlink. None connected to vehicle computers. Can't spot mechanical problems before breakdowns happen.”
Equipment Missing, No Way to Track
“We don't have a tool register. Equipment goes missing. We suspect theft but can't track what's gone.”
Weekly Client Reports Taking 8 Hours
“Client reports stress out our admin every week. She needs help building template systems that actually work.”
Gate Rejections from Expired Credentials
“FIFO worker's DAS expired. Gate rejection. $18,500 per incident — $15K lost day rate plus $3,500 emergency flight.”
Best Candidates Gone By Tuesday
“Two of our best hires last year applied at 9pm Friday. Recruiter didn't call back until Tuesday. They'd already taken another job. Seek + FastTrack360 + Altora + Microsoft 365 — none of it talks to a candidate at first contact.”
→ Now Marin (AU voice) greets them in 2 seconds at 9pm Friday — shortlisted Saturday, on a swing Tuesday.
Incident Reports Taking Days, Not Hours
“Incident happened Tuesday. WorkSafe SRS notification due immediately. Still chasing witness statements Friday.”
3-Day Shutdown, Missing Pre-Start Checklist
“BHP auditor asked for proof our guys did the EWP pre-start before the incident. We had a paper form somewhere. Nobody could find it. They shut us down for 3 days.”
2-Day Month-End Reconciliation Nightmare
“I spend every Monday morning chasing approvals. Word doc PRs emailed around, Excel PO register that's never up to date, and month-end reconciliation takes two days.”
Recognise these problems? Let's talk about fixing them.
Or call 08 6244 7100 (9–5 WST)
Built in Perth, for WA conditions
Same time zone. Same pubs. Same accent answering the phone.
WA mining buyers favour WA suppliers — that’s why your firm wins work over Eastern-states competitors. DrilLedger is built the same way: by people in Perth, for the conditions your operators actually work in.
By a Perth founder, not a Sydney pitch deck.
Guy Kennedy — Dominion Mining field ops (1989–92), Telstra mining clients in Geraldton, UWA Commerce. He’s done the admin himself. Knows what eats a Perth supplier’s week because he’s lived it.
Australian voice for Australian operators.
Marin (female) and Cedar (male) — AU-accented voices that read as Aussie to a Pilbara driller at 9pm Friday. Not a generic American helpline. Not a tinny chatbot from overseas. Operators stay engaged through the full 8-minute screen because the voice sounds like one of theirs.
08 6244 7100 answered in Scarborough, not Bangalore.
Direct line. Guy answers. 9–5 WST, weekdays. No SDR queue. No offshore support tier. Same time zone as your site — WorkSafe notifications reported via SRS in WST, not 8 hours behind in a Manila call centre.
You already do this for your own buyers. Tier-1 miners pick the WA contractor over the East-coast tender because the local crew knows the haul roads, the heat, the rosters, the cyclones, the people. DrilLedger plays it the same way: built where the work happens, by someone you can ring on a Sunday if a swing’s gone sideways.
9–5 WST, weekdays. Founder answers. Or call 08 6244 7100 — same person.
Who DrilLedger Is Built For
One Type of Business. By Design.
We work with a narrow slice of the WA mining supply chain. The narrower the focus, the better the product fits. Read this before you book a call — it'll save us both time.
Guy Kennedy
Founder, DrilLedger
Built for you if…
- ·You’re a Perth mining service supplier — drilling, labour-hire, fabrication, hydraulics, transport, mechanical services, equipment hire
- ·$10M–$50M revenue and 30–200 staff
- ·Selling into BHP, Rio, FMG, Roy Hill, FQM or MinRes — you receive the compliance flow-down, you don’t issue it
- ·Owner-operator or 2–3 person leadership team — no IT department, no procurement function
- ·Currently running Xero or MYOB + Excel + WhatsApp + paper timesheets — possibly INX or Pegasus
- ·You’ve looked at Pronto or SAP and walked away because of the price tag
If that’s you, two ways forward:
Direct line. Guy answers. 9–5 WST, weekdays · or call 08 6244 7100.
Honestly, not for you if…
- · You’re a Tier-1 miner (BHP, Rio, FMG, Roy Hill, MinRes, Newcrest) — we sell to your suppliers, not to you
- · You’re a $200M+ contractor with an IT team and procurement (Barminco, Mader, NRW, Macmahon, MLG Oz)
- · You’re under $5M revenue — the admin pain isn’t big enough yet to justify the spend
- · You’ve already implemented Pronto, SAP B1 or MS Dynamics with a contracted partner
- · You’re an IT/SaaS reseller looking to white-label — we’re not a wholesale platform
If any of these are you, we’ll happily point you somewhere better. Just call.
Founding Customer Programme · Road to WA Mining 2026
Be One of the First 10 Perth Mining Suppliers on DrilLedger
We're selecting 10 founding customers by 16 September 2026 — the opening day of the WA Mining Conference at Perth Convention Centre. Their results become DrilLedger's first published case studies, presented from our booth in the Transformative Tech Zone.
Intake ramp: Cohort 1 — 6 spots (enrolment closes 23 June) · onboarding 1 July – 30 Sept · Cohort 2 opens mid-September.
Configured, Not Generic
Agents are set up around your Xero chart of accounts, your client templates, your roster patterns, and your approval hierarchies.
Founding 6 — June 2026
We're selecting 6 founding customers for Cohort 1. Guy personally configures every agent. Enrolment closes 23 June. Onboarding starts 1 July.
- ✓Lifetime founder pricing — locked in
- ✓Direct line to Guy — not a ticket queue
- ✓Influence the roadmap — your workflows shape v1
- ✓Case study at WA Mining 2026 — if you want it
6 spots open · mutual fit only
WA Mining 2026 — Tech Zone
We'll be in the Transformative Tech Zone at the Perth Convention & Exhibition Centre, presenting case studies from our 10 founding customers. Real numbers. Real Perth suppliers. Real admin time saved.
- ▸Founding customers' results, on stage
- ▸Sold-out shows in 2024 & 2025 — WA's flagship event
- ▸Founding 6 (June) get the prime case-study slot
2-min Scorecard checks fit first. No hard sell.
Admin Runs Itself. That’s Where the $555K–$1.1M+ Comes From.
Timesheets, expense reports, client documents, invoices, compliance tracking, FIFO bookings, spare parts inventory, quote generation, incident reports, QR checklists — AI handling real admin work, deployed today. Pick what you need. Each agent starts this week.
Typical suppliers in this band reroute 20+ admin hours a week across the office — reclaiming that throughput is how you add sites and revenue without another hire.
Agent #17 — Talent Engage
Entry receipt with Agent #1 · $157K–$229K/yr“Drove 6 hours back from Newman, Friday night. Hit the careers link. Picked Talk it out. Marin voice greeted me in 2 seconds — actually sounded Aussie. Shortlisted Saturday morning. On a swing the next Tuesday.”
— Excavator operator, Pilbara
Branded careers page. Marin / Cedar Australian voice answers candidates 24/7. One click into Agent #1 FIFO — DAS, PEM, White Card pre-seeded. Replaces the Seek-and-screen drag first; FastTrack360 + Altora + M365 follow. One system, yours.
Agent #1 — FIFO Mobilisation
PMs off admin · $97K–$109K/yr“I've got a driller starting Monday. His DAS expired last week. Now he's missing his first swing and we're short on site.”
— Perth mining supplier, $22M revenue, 85 workers
AI-powered FIFO Mobilisation Portal tracks compliance, books flights across 14 WA routes, and manages 21-item onboarding checklists. $18,500 per prevented gate rejection — your $180/hour PMs stop doing admin.
→ See Live DemoAgent #2 — Document Control
Six portals → one ledger · $18K–$21K/yr“Pegasus, Enable, Workflow, Avetta, Sitepass, Lucidity — six portals every fortnight. DAS valid in our spreadsheet, expired in Pegasus by four days. Gate rejection at Newman.”
— Perth mining supplier, $22M revenue, 85 workers
One ledger in, six portal-shaped outputs out. Pattern 1 email parse, Pattern 2 CSV reconcile, Pattern 3 upload-package generator. WHS (Mines) Regs 2022 MSMS index, BHP / Rio / FMG / Roy Hill / MinRes templates baked in.
→ See Live DemoAgent #3 — Timesheet Portal
s.327A audit-proof · $12K–$62K/yr“FastTrack360 + Excel + manual Xero. My payroll lady has 3 days of her fortnight gone. And since wage theft went criminal in January, I'm the one signing off — not her.”
— Perth labour-hire owner, $28M revenue, 95 contractors
MA000011 with the 12 Dec 2025 Saturday tier baked in. Immutable s.327A audit trail: actor + timestamp + Award clause on every approval. Direct Xero / MYOB sync. FastTrack360 / Aurion / Deputy replaced.
→ See Live DemoAgent #4 — Fleet Monitoring
Reg 237 audit-ready · $37K–$87K/yr“T610 blew a turbo on the Newman road. $8K tow + $6.5K parts + $9.2K lost day rate = $23,700. We've got Starlink on every truck — the OBD-II port has been there the whole time.”
— Perth drilling contractor, $16M revenue, 8-vehicle fleet
$230 OBD-II dongle plugs into the Starlink you already pay for. Heat & dust analytics flag failures 2–4 weeks early. WHS (Mines) Regs 2022 Reg 237 inspection record auto-generated — one filter, one export to WorkSafe.
→ See Live DemoAgent #5 — Quote & Tender
Same-day RFQ wins · $50K–$150K/yr“BHP panel renewal, two FMG RFQs, a Roy Hill tender all due next week. My estimator quit last month. PM is on site at Newman. I'm doing expense reports at 9pm.”
— Perth mining contractor, $15M revenue, 45 employees
Same-day RFQ: 55–65% win. Five days late: under 15%. Prequal currency tracker (ISNetworld, Avetta, Cm3, BHP Ariba, Modern Slavery, COC). Client templates for BHP, Rio, FMG, Roy Hill, MinRes — one click, correct format.
→ See Live DemoRecruitment • FIFO Mobilisation • Document Control • Timesheets • Fleet • Quote & Tender • Procurement • Tools • Inventory • Incidents • Training • Site Diaries • Procedures • Variations • Cash Flow • Fatigue • KPI
DrilLedger App Is Live
Create your account in 60 seconds. Start using AI agents this week. No setup fees, no waiting for callbacks.
Dashboard & Analytics
Real-time view of your tools, assets, compliance status, and team activity. Everything in one place.
QR Tools & Procedures
Scan QR codes on tools and equipment — even offline at remote sites. Tool tracking with calibration alerts, plus safety checklists and procedures at point-of-use. Auto-syncs at camp WiFi.
Team & Access Control
Invite your team, assign roles, manage permissions. Owner, Admin, Manager, and Employee access levels.
Works at Remote Sites
Capture incidents, site diary entries, and tool scans at the work face with zero signal. Everything queues on your phone and syncs at camp WiFi. Built for the Pilbara.
30-day free trial. No credit card required. Cancel anytime.
Not Sure Where to Start?
Take the 2-minute Mining Admin Scorecard. See where you’re losing time and money — and which agents save you the most.
Take the Scorecard10 questions. Instant results. No obligation.
Think You're a Fit?
10 questions. 2 minutes. Or 30 minutes with Guy — screen-share, no slide deck, you leave with a number.
Or call 08 6244 7100 (9–5 WST) · skip to the 30-day free trial
Direct line. Guy answers.
9–5 WST, weekdays. No call centre, no SDR, no qualifying gauntlet — just the founder.
08 6244 7100Or email guy@drilledger.com.au
Prefer to skip the call? Grab a Cal.com slot — same outcome, async.
Tip: take the 2-min Scorecard first — it lets us skip the basic questions on the call.